Grants Support Services (GSS) is a Shared Services division under the Office of Research and Project Administration providing research administration support to departments with smaller proposal/award volume and no in-house grants management personnel.
GSS provides research administration support to 60+ Humanities and Social Sciences departments, as well as temporary Grants Manager services to Division III & IV departments (Engineering & Natural Sciences) who need short-term grants management support due to temporary vacancies or during a time of increase proposal volume.
Humanities & Social Sciences
Support offered by GSS for the Humanities & Social Science departments is outlined within Memorandum of Understandings (MOUs). Each department supported by GSS is assigned a dedicated Grants Manager who will work closely with faculty, researchers, students and staff to assist with proposal preparation all the way to award closeout.
- Department Assignments
- Proposal submissions including budget, budget justification development and routing for approvals to the Office of Research and Project Administration via Princeton ERA (internal proposal routing system), as well as submission through the sponsor portals
- Proposal revision requests
- Supplemental funding requests
- Change Requests including No-Cost Extensions, Re-budgets, and other requests needing sponsor prior-approval.
- Coordinate agreement review and approvals [Data Use Agreements, Collaboration Agreements, Research Agreements]
- Effort Certification
- Summer Salary Allocations
- Manage daily sponsored research portfolio expenditures and balances
- Cost transfer requests
- Assist principal investigators with final report submissions
Expanded Services
- Grant staff coverage & support (Short-term leaves, absences, high-volume periods)
- Assist with grant transfers
- Grant Manager on-boarding and training
- Resource services for grants manager community
- Templates and tools for research administration
Forms
- Short-term support request form
Contacts
Tina Chandler, Lead Grants Manager
Lauren Coleman, Grants Manager
Courtney Kohut, Training, Grant Support & Communications Manager
Lisa Kraut, Grants Manager
Caroline McHugh Sitren, Grants Manager
Proposal Submissions
New proposal submission requests
- All requests for funding must be coordinated through your assigned Grants Manager in GSS. A Princeton ERA Funding Proposal (FP) must be created, routed, reviewed and approved at least five (5) business days prior to any requests being submitted to a sponsor.
- Any student proposal submissions must also be routed through your assigned Grants Manager.
- Students cannot serve as Principal Investigator (PI) and must coordinate all submissions with a faculty mentor who will be designated PI.
Data Use Agreements
- Requests for data from any party will have an associated data use agreement that must be routed for review, approval and signature by an authorized official in the Office of Research and Project Administration (ORPA).
- No one can sign a DUA other than an authorized official within ORPA.
- Your assigned Grants Manager will manage the review and routing of all DUAs through the necessary channels.
- Your Grants Manager will need the following:
- Draft Agreement
- Scope of Work
- Completed DUA intake form
- If you are paying for the data, please note this as the process will route through Procurement.
Change Requests
- Requests for no-cost extensions, change of PI, re-budgets, change in scope of work (SOW), or any changes that require prior approval must be routed through your assigned Grants Manager.