Exports and Imports

Export control regulations may apply to exports and imports of items initiated by anyone at the University. The Fundamental Research Exclusion may exempt results generated during the course of research projects at Princeton, mitigating the need for an export license. However, shipments of items—even those produced as part of a Fundamental Research project—may still require one.

Please contact the Assistant Director of Export Controls for assistance in determining whether an export license is required in your case. For the fastest response, provide the full information outlined on the export license page.

New Requirements for Shipments to China, Russia and Venezuela

New EEI Filing Requirements For Shipments (excluding documents)

Beginning June 29, 2020, an additional step will be required for shipments (excluding documents) to China, Russia, or Venezuela, regardless of whether you use eShipGlobal or ship directly through one of the major carriers, and regardless of the value of the shipment. Electronic Export Information (EEI) filing in the Automated Export System will be required to obtain an ITN (Internal Transaction Number) prior to shipment.[i] To avoid significant delays, please gather the following information for each item in your package before attempting any shipment to these destinations:

  • Whether the item is of domestic or foreign origin
  • Schedule B/Harmonized Tariff Schedule (HTS) Number: 10-digit commodity classification code
    • Schedule B/HTS look-up tool: https://uscensus.prod.3ceonline.com/
    • For commercial items, the vendor/manufacturer will be able to provide this code (either published online or by request)
  • Product description: Sufficiently detailed description of each item being shipped.
    • Good descriptions: Xilinx FPGA kit, rabbit polyclonal IL-6 antibody, Award Plaque, Cotton T- shirts
    • Poor descriptions: electronic components, research sample, protein, exempt specimen, gift box
  • ECCN: Export Control Classification Number
    • For commercial items, please contact the vendor/manufacturer to obtain the ECCN. Many companies publish this information online.
    • If you do not know the ECCN, please contact exports@princeton.edu for assistance.

**Note that EACH item in the shipment must be listed separately on both the EEI form AND in eShipGlobal.**

Process:

  1. Complete the EEI form and submit it to the appropriate carrier (i.e., FedEx or UPS) and copy exports@princeton.edu.  The EEI form is available in eShipGlobal when entering your shipment information.  Instructions for completing the EEI are available on the form.
  2. An ITN will be returned to you via email. 
  3. Forward the email containing the ITN to exports@princeton.edu so that it may be entered for your shipment.
  4. After your shipment has been approved in eShipGlobal, you will be able to print the Airwaybill (i.e., shipping label) and other documentation for your shipment. 

Please be sure to include three signed copies of the Commercial Invoice on the outside of the package (behind the Airwaybill).  The Commercial Invoice is available by clicking on “Print Required Documents” in eShipGlobal.

Below is an example of the level of detail required to file EEI and obtain an ITN for your shipment:

D/F D D D
Schedule B/HTS Number and Product Description

8471300100

Apple IPad Pro

8517620090

AirPods Apple Beats wireless in-ear headphones

4205008000

Leather IPad Smart Case

ECCN/EAR99 5A992 5A992 EAR99
Quantity (per schedule B/HTS) 1 2 1
Weight (kg) 1.4 .3 .3
License Exemption Symbol NLR NLR NLR
Value (USD) $700.00 $230.00 $70.00
License Value (USD) if applicable N/A N/A N/A

D/F: D for items manufactured in the U.S.; F for foreign-origin items.  Note that most commercially available items have a “Made in ___” marking.

Schedule B/HTS Number and Product Description: 10-digit code; sufficiently detailed description; group items according to Schedule B/HTS.

ECCN/EAR99: Export Control Classification Number; If your item does not have a specific ECCN, enter EAR99.

Quantity (per Schedule B/HTS): Number of items with the same Schedule B/HTS code

License Exception Symbol: If no license is required to ship the item to the destination, enter “NLR.” If you are unsure whether an item qualifies for a license exception, or if you think it may require an export license, please contact exports@princeton.edu for assistance.

Value (USD): All international shipments MUST have a dollar value, even if it’s only $1.00.

License Value: leave blank unless the item is being shipped under an export license.
 


[i] Note that, with the exception of Canada, all international shipments over $2,500 require an ITN. The new Department of Commerce regulations eliminates the dollar threshold for shipments of items with an ECCN to China, Russia, and Venezuela.

 

Shipping Options

eShipGlobal (FedEx / UPS Shipments)

All express carrier shipments, such as those through FedEx or UPS, should be made via the eShipGlobal tool available on the Prime website. To help you get started, eShipGlobal training is available.

The INTERNTIONAL SHIPMENT FORM (found under the Guidance section on this page) should be used when shipping items internationally and not using eShipGlobal.

Authorized Customs Brokers (Large, Heavy, High-Value Items)

International shipments of large, heavy, or high-value items may be shipped via of one of Princeton’s authorized customs brokers, which serve as an alternative to the express carriers.

American River Logistics, LTD
Contact: Vanessa Gonzalez
Phone: 732-947-5487
Email: vgonzalez@americanrivergroup.com
Web: arbnj@americanrivergroup.com

Walker SCM
Contact: Maria Hill
Phone: 516-568-2080
Email: mhill@walkerscm.com
Web: www.walkerscm.com

The INTERNATIONAL SHIPMENT FORM (found under the Guidance section on this page) should be used when shipping items internationally and not using other prescribed methods recommended at Princeton.

ATA Carnet (Temporary Exports, or Exports to Multiple Destinations)

If you are exporting items from the United States or to multiple locations overseas that will be returned within a 12-month period, you should consider the use of an ATA Carnet. A carnet exempts the item(s) from duties and import taxes, and may be used multiple times in multiple countries during the 12-month validity period.

The ATA Carnet program includes 86 participating countries. The shipment must be stamped by a Customs Officer each time it crosses a border—for example, when exiting the United States, entering Germany, exiting Germany, entering the Brazil, exiting Brazil, and re-entering the United States,

Note: A carnet does not exempt the shipment from export license requirements.

The INTERNATIONAL SHIPMENT FORM (found under the Guidance section on this page) should be used when shipping items internationally and not using other prescribed methods recommended at Princeton.

Shipments of Chemicals and Biologicals

The ITAR and EAR both control various types of chemicals, explosives, and biological pathogens, as well as items and technologies associated with the development and production of those items. Even certain types of biosafety equipment may require an export license prior to shipment overseas, or prior to sharing technical data regarding the equipment with non-U.S. persons.  

For a list of controlled materials, please see the links on this page.

Note: Contact Environmental Health and Safety (EHS) for assistance with these shipments.

The INTERNATIONAL SHIPMENT FORM (found under the Guidance section on this page) should be used when shipping items internationally and not using EHS prescribed shipping requirements.