Many travelers do not realize that traveling overseas commonly involves the “export" of equipment and technology. For example, traveling overseas with your equipment, laptop, or cell phone is considered to be an export of the equipment, even though it will likely qualify for an exemption.
Federal Regulations and Travel
Of particular concern from an export controls perspective is the export of military or space-related data subject to ITAR regulations. The export of such technical data or software, even if it is simply on a laptop taken out of the country, requires a license. Confidential or proprietary data (such as that provided by a sponsor) may also require an export license under the EAR if it is shared with non-U.S. persons.
What’s licensed, what’s not?
The majority of exchanges between researchers off-campus can go forward without an export license. When in doubt, stick to information that is in the public domain or intended to be published. International conferences which are limited to published or publishable research are covered by the "publicly available/public domain" exclusions provided by the regulations. No export license is needed when these conference discussions take place.
However, there are two exceptions to this rule which may require an export license:
- Sharing information related to defense articles found on the United States Munitions List (ITAR)
- Presenting at a conference in a sanctioned country
Action Items
If you are exporting equipment or data, even by hand, the export or data should be reviewed for compliance with export control regulations. In many cases, such exports may qualify for one of the exceptions to export control regulations. In other situations, an export license may be required, often depending upon the specific item and destination. Contact Export Controls at exports@princeton.edu for assistance.