National Institutes of Health

Training Grant Application Information

Applications for National Institutes of Health (NIH) institutional training grants (T15, T32, T34, T35, T36, T37, T90/R90, TL1, TL4) must include a letter on institutional letterhead signed by a key institutional leader that describes the institutional commitment to ensuring that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices.

This policy applies to applications submitted for due dates on or after January 25, 2019. 

The specific section in which the harassment and discrimination protections should appear is detailed below.    

For Institutional Training (T) Applications (T15, T32, T34, T35, T36, T37, T90/R90, TL1, TL4): 

As part of the Letters of Support on the PHS 398 Research Training Program Plan form, applications must now include a signed letter on institutional letterhead from a President, Provost, Dean, Department Chair, or other key institutional leader that describes institutional commitment to the following areas:  

(i)    ensuring that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices;  

(ii)   responding appropriately to allegations of discriminatory practices, including any required  
notifications to OCR (see NOT-OD-15-152); and

(iii)  adopting and following institutional procedure for requesting NIH prior approval of a change in the status of the Program Director/Principal Investigator (PD/PI) or other senior/key personnel if administrative or disciplinary action is taken that impacts the ability of the PD/PI or other key personnel to continue his/her role on the NIH award described in the training grant application (also see NOT-OD-18-172 re policy on change in PD/PI status).

This letter to ensure that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices will be in addition to the content that is currently included in the Letters of Support describing the applicant institution's commitment to the planned program in order to ensure its success (e.g., providing facilities and a research environment conducive to preparing trainees for successful careers as biomedical research scientists; providing appropriate inter- or multidisciplinary research training opportunities and courses which will allow trainees to acquire state-of-the-art scientific knowledge). 

Combine all Letters of Support into a single PDF file.