Application
- General Instructions for NIH Submissions - Forms Version H
- Research Instructions for NIH Submissions - PDF to view Research Specific Application Instructions
- Deadline times are based on where the submitting institution is located.
- ASSIST - Proposal Preparation Login
- How to Apply - Application Guide
- NIH refers to the solicitation as a NOFO, or Notice of Funding Opportunity.
- Checklist - for submissions on or after Jan 25, 2023.
- Determine the Correct Application Instructions for your Activity Code
- Institutional Compliance Commitment Letter [Used for Training (T) applications including T15, T32, T34, T35, T36, T37, T90/R90, TL1 and TL4 as part of the letters of support on PHS 398 Research Training Program Plan form for all applications submitted or due on or after January 25, 2019.
Proposal Preparation
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Data Management & Sharing Plan (Effective January 25, 2023)
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- FAQ
- Policy
- Budgeting for Data Management & Sharing Plan
- Only one DMP should be uploaded with your application, incorporating information from all personnel (including subs & collaborators) on an application for funding, including large, multicomponent awards.
- Submission of a Data Management & Sharing Plan outlining how scientific data and any accompanying metadata will be managed and shared, taking into account any potential restrictions or limitations.
- Applies to all research, funded or conducted in while or in part by NIH, that results in the generation of 'scientific data': the recorded factual material commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whatever the data are used to support scholarly publications.
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Other Support Document
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- NIH Pre-award and Post-award Disclosure Table
- Required for all individuals in an application as senior/key personnel (does not include Other Significant Contributors)
- "Other Support includes all financial resources, whether Federal, non-Federal, commercial or institutional, available indirect support of an individual's research endeavors, including but not limited to research grants, cooperative agreements, contracts, and/or institutions awards. Training awards, prizes, or gifts do not need to be included."
- FAQ to Other Support and Foreign Components
- Samples of Other Support
- Consulting activities that involve research and fall outside of an individual's appointment, separate from the institution's agreement must be disclosed.
- In-kind contributions would be included under the Facilities document. [office/lab space, equipment, supplies, etc.]
- Travel supported/paid by an external entity to perform research activities with an associated time commitment.
- Immediate notification of undisclosed Other Support is required as of January 25, 2022.
- Requirement for Disclosure of Other Support, Foreign Components & Conflict of Interest (COI).
- DocuSign: Researchers must electronically sign their Other Support document via DocuSign, Princeton's only licensed and approved platform for electronic signature [request an account] and these documents must be flattened before upload.
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Biographical Sketch
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- NIH Pre-award and Post-award Disclosure Table
- Required for each proposed senior/key personnel and other significant contributor on a grant application.
- Current positions and scientific appointments should be listed in reverse chronological order (most recent appointment first).
- Instructions for a Biographical Sketch.
- FAQ
- Format Pages, Instructions and Samples
- No URL's are allowed other than those with '.gov' address (i.e. My Bibliography)
- Direct specific biosketch or other support related questions to [email protected].
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Grants Process for Beginners [YouTube Videos]
Resource Links
- 4/23/2024: Postdoctoral Stipend Rates
- NIH 25-minute video on upcoming changes in January 2025
- 02/06/2024: 2024 NIH Grants Policy Updates
- 10/17/2023: New Prior Approval Capability Joins Suite of Options in eRA Commons
- 10/17/2023: NIH Subaward Requirements: Domestic and Foreign [On-Demand Webinar]
- Request a DocuSign account
- Salary Cap Guidance
Notices
- NOT-OD-24-057: Jan 29, 2024 - Guidance on Salary Limitations
- NOT-OD-24-163: Jul 31, 2024 - NIH Adoption of Commons Forms for Biosketch & C & P (other) Support by May 25, 2025
Post-Award Management
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No-Cost-Extensions
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Grantees may extend the final budget period of the project when the following conditions are met:
- if no additional funds are required from the NIH awarding office
- If there will be no change in the project's originally approved scope
- If no term of award specifically prohibits the extension
In order to mandate an extension, one of the following criteria must be applicable:
- Additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project
- Continuity of NIH grant support is required while a competing continuation is under review
- The extension is necessary to permit an orderly phase-out of a project that will not receive continued support
NCE's are submitted in the eRA Commons Status module. Signing Officials may request an extension between 1 and 12 months and is available 90 days before the project end date is removed at midnight on the project end date.
[source: NIH eRA Online]
Helpful Resources
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Summary of Upcoming Changes - January 2025
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25-minute video: Overview of Changes
- Simplified Review Framework for Most Research Project Grants
- Improvements to the NRSA Fellowship Application and Review Process
- Updates to Reference Letter Guidance
- Updates to NRSA Training Grant Applications
- Updated Application Forms (FORMS-I)
- Common Forms for Biographical Sketch and Current and Pending (Other) Support
NIH Training Grant Applications - Updates
- Prepare for Changes Coming to Institutional Training Grant Applications (posted 7/10/2024 NIH)
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Deciphering NIH Application/Grant Numbers
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- Listing of all NIH application types with institution codes.
- Understanding Grant Numbers
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Draft Letter for PubMed Central Compliance
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Draft Letter provided to outline NIH Public Access Policy and the deposit of the final, peer-reviewed manuscript in PubMed Central (PMC)
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Grants Policy Statement
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Latest full Grants Policy Statement, as well as the significant changes.
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Research Portfolio Online Reporting Tool
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Types of Funding (Grants, Cooperative Agreements, etc.)
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- List of types of grant funding at NIH - when NIH will not have substantial programmatic involvement
- The NIH Grants Policy Statement (NIHGPS) makes available in a single document, the policy requirements that serve as the terms and conditions of NIH grant awards.
- Cooperative Agreements - when funder will have substantial federal programmatic involvement in the project
- Contracts - acquire goods and services
- Other Transaction - requires congressional authorization language, budget. Used when NIH needs greater flexibility to identify and engage nontraditional research partners
- List of types of grant funding at NIH - when NIH will not have substantial programmatic involvement
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Foreign Subaward and Consortium Written Agreements
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NIH released a final Guide Notice clarifying NIH's long-standing policy on foreign subaward and consortium written agreements.
September 15, 2023 - Addressing Community Feedback
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Subawards
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Resources page related to subawards.
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Early Stage Investigators
Sponsor Documents
- Consortium/Contractual Arrangements Letter Template
- Institutional Compliance Commitment Letter: Used for Institutional Training (T) applications including T15, T32, T34, T35, T36, T90/R90, TL1 and TL4 as part of the Letters of Support on the PHS 398 Research Training Program Plan form.