- Proposal & Award Policies & Procedures Guide PAPPG (NSF 24-1) - released January 22, 2024
- Summary of Changes to NSF 24-1 (NSF full PAPPG Overview)
- Princeton Summary of Changes Document: Effective May 20, 2024
- Research.gov - Proposal Submission Portal
- Policy Office Website, including link to latest Proposal & Award Policies & Procedures Guide (PAPPG) - make sure you are using the latest version. Contact: [email protected]
Templates & Policies
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- Biographical Sketch: Details and what must be included for senior personnel
- Common Form
- NSF requires a biographical sketch for each individual identified as senior personnel.
- Link to Biographical Sketch requirements
- 3 Page document including the certification language (included on the SciENcv template).
- Must use SciENcv as of October 23, 2023
- FAQ on using SciENcv
- If your senior/key personnel are using the fillable format for biographical sketch, NSF now requires the listing of Professional Preparation in reverse chronological order (most recent position first, with undergrad last in the list). Please see the most recent PAPPG for information.
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- Current & Pending (Other) Support: Details and what must be included for senior personnel
- Common Form
- NSF C & P (Other Support) Guidance Information
- Must disclose all current project support from whatever source (includes internal support)
- Now includes certification language where the typed signature must be included (no adding electronic signatures).
- FAQ on C & P Disclosures [Feb 2023]
- NSF Instructions to submit an updated C & P (Other) Support Document
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- NSF Pre- and Post-award disclosures Matrix [January 2024]
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No-cost extension requests are routed via Research.gov under Awards & Reporting - Notifications & Requests.
As a Grants Manager, you may initiate this request on behalf of your PI in Research.gov which will then route to your GCA in ORPA for review and approval. You must route the OPAR to your GCA for the request to be approved in Research.gov.
- Complete an OPAR with the request, indicating whether this is a first or subsequent request.
- The justification for the extension must be clearly outlined on the OPAR, and in a form that would easily be transferrable to the sponsor portal, so make sure it is complete and accurate.
- Grantee-approved extension requests must be submitted at least 10 days prior to award expiration.
- NSF-approved extension requests must be submitted at least 45 days priors to award expiration.
- If you route a first NCE after award expiration, a justification for the late request must be also provided on the OPAR as these fields are mandatory, and it will require NSF approval.
- Ensure the newly requested end date is provided on the OPAR, as well as the remaining balance (balance not including encumbrances - so on the Sponsored Award Summary, include the Expense vs. Budget Variance balance, not spendable balance).
- Keep in mind you cannot request an extension if there is a $0 or negative balance.
- 2nd NCE's must also be submitted prior to the end of the period of performance (at least 45 days) and will always require NSF approval.
- Third NCE's are unusual, but not un-allowed. In certain circumstances, an extension beyond a 1st and 2nd is necessary and discussions would have occurred between your PI and the Program Officer prior to submitting this type of request.
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- Princeton Page on policy, templates and resources
- NSF FAQ on Safe and Inclusive Work Environments
- NSF Presentation: Safe and Inclusive Working Environments: PILOT Plan Listening Session
Resource Table
Document | Details |
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Prior Approval Matrix | Chart outlining whether prior approval is required or waived. [October 1, 2024] |
1030 Budget Form | Excel budget spreadsheet: provide to your GCA if a transfer is coming to Princeton, to provide easily transferable budget details on the incoming award. |
Budget Revision Request / Proposal File Update | How a PI/Co-PI shares proposal & Proposal file update/budget revision access with SPOs/AORs in Research.gov |
Collaboration & Other Affiliations (COA) | Excel template to be used for all proposal submission - senior/key personnel |
Common Form - Biograhical Sketch | NSF Presentation & Slides on Common Forms |
Common Form - Current & Pending (Other) Support | NSF Presentation & Slides on Common Forms |
Foreign Financial Disclosure | Each recipient of higher education must annually report all ‘current financial support’ associated with a foreign country of concern.
NSF also requires negative reports to be submitted. While the PAPPG and Award Terms & Conditions documents indicate that Foreign Financial Disclosure Report (FFDR) is due July 31, 2024, NSF is providing a one-time grace period for the initial report until September 3, 2024 at 5:00 p.m. (organization's local time). |
Mentoring Plan | NSF Presentation on new Mentoring Plan Requirements & Slides [4/23/2024] |
Pre-Award and Post-Award Disclosures | Matrix relating to the Biograhical Sketch and Current & Pending (Other) Support - where it should be disclosed [January 2024] |
PI/Co-PI Initiate & Prepare an Updated C & P (Other) Support Doc | When a program officer requests an updated C & P (Other) support document - ONLY THE PI/CO-PI'S can initiate the submission in the proposal - NSF INSTRUCTIONS |
How-to Guides |
Latest News
Quick Links
- Request a Research.gov account
- NSF YouTube channel - recordings of webinars
- NSF Policy Outreach - Conference Videos & Slides
- Research Security Updates
- Research Security Training Modules
- 4-10-2023: FAQ on Proposal Prep & Award Administration
- Upcoming Due Dates
SciENcv Training Resources
- NSF Biographical Sketch video tutorial
- NSF Current & Pending (Other) Support video tutorial
- SciENcv help guide with NSF-specific section (includes screenshots and step-by-step instructions)
- Using SciENcv Frequently Asked Questions
- SciENcv demo recording from June 2023 NSF Grants Conference (demo starts at 23:49 minute marker)
Resources
- NSF Disclosure Guidance
- Report Submission Guide
- PAPPG Summary of Changes Presentation [Slides] - March 12, 2024
- PAPPG - Webinar Recording - March 12, 2024
- NSF Public Access Plan 2.0
- Grant General Conditions: Summary of Changes - Effective May 20, 2024
- Conference Proposal Harassment Policy: To be distributed to conference attendees and made available at the conference.
Research Security
[source: DOE Office of Science communication, 2/6/2024]
Training Modules
Module 1: Introduction to Research Security
Learn key concepts of research security, how to recognize situations that may indicate undue foreign influence, and employ tools to protect your own work and safeguard the core values that underpin U.S. academic research.
Module 2: The Importance of Disclosure
Understand federal funding agency disclosure requirement, including types of information that must be disclosed, how that information is used and why such disclosures are fundamental to safeguarding U.S. research from foreign government interference and exploitation.
Module 3: Manage and Mitigate Risk
Identify types of international collaborative research and professional activities, associated potential risks, and strategies and best practices for managing and mitigating such risk.
Module 4: The Importance of International Collaboration
Learn strategies on how to balance principled international collaboration with research security concerns, as well as how to foster an open, welcoming research environment that fulfills research security needs.