- Proposal & Award Policies & Procedures Guide PAPPG (NSF 24-1) - released January 22, 2024
- Summary of Changes to NSF 24-1 (NSF full PAPPG Overview)
- Princeton Summary of Changes Document: Effective May 20, 2024
- Research.gov - Proposal Submission Portal
- Policy Office Website, including link to latest Proposal & Award Policies & Procedures Guide (PAPPG) - make sure you are using the latest version. Contact: [email protected]
Resource Table
| Document | Details |
|---|---|
| Prior Approval Matrix | Chart outlining whether prior approval is required or waived. [October 1, 2024] |
| 1030 Budget Form | Excel budget spreadsheet: provide to your GCA if a transfer is coming to Princeton, to provide easily transferable budget details on the incoming award. |
| Budget Revision Request / Proposal File Update | How a PI/Co-PI shares proposal & Proposal file update/budget revision access with SPOs/AORs in Research.gov |
| Collaboration & Other Affiliations (COA) | Excel template to be used for all proposal submission - senior/key personnel |
| Common Form - Biograhical Sketch | NSF Presentation & Slides on Common Forms |
| Common Form - Current & Pending (Other) Support | NSF Presentation & Slides on Common Forms |
| Foreign Financial Disclosure | Each recipient institution of higher education must annually report all ‘current financial support’ associated with a foreign country of concern.
NSF also requires negative reports to be submitted. While the PAPPG and Award Terms & Conditions documents indicate that Foreign Financial Disclosure Report (FFDR) is due July 31, 2024, NSF is providing a one-time grace period for the initial report until September 3, 2024 at 5:00 p.m. (organization's local time). |
| Mentoring Plan | NSF Presentation on new Mentoring Plan Requirements & Slides [4/23/2024] |
| Pre-Award and Post-Award Disclosures | Matrix relating to the Biographical Sketch and Current & Pending (Other) Support - where it should be disclosed [May 2024] |
| PI/Co-PI Initiate & Prepare an Updated C & P (Other) Support Doc | When a program officer requests an updated C & P (Other) support document - ONLY THE PI/CO-PI'S can initiate the submission in the proposal - NSF INSTRUCTIONS |
| How-to Guides |
Quick Links
- Request a Research.gov account
- NSF YouTube channel - recordings of webinars
- Research Security Updates
- Research Security Training Modules
- 4-10-2023: FAQ on Proposal Prep & Award Administration
- Upcoming Due Dates
SciENcv Training Resources
- SciENcv help guide with NSF-specific section (includes screenshots and step-by-step instructions)
- Using SciENcv Frequently Asked Questions
- SciENcv demo recording from June 2023 NSF Grants Conference (demo starts at 23:49 minute marker)
Resources
- NSF Disclosure Guidance
- Report Submission Guide
- PAPPG Summary of Changes Presentation [Slides] - March 12, 2024
- PAPPG - Webinar Recording - March 12, 2024
- NSF Public Access Plan 2.0
- Grant General Conditions: Summary of Changes - Effective May 20, 2024
- Conference Proposal Harassment Policy: To be distributed to conference attendees and made available at the conference.
No-Cost Extensions
No-cost extension requests are routed via Research.gov under Awards & Reporting - Notifications & Requests.
- NCE submission instructions
- Only Principal Investigators may initiate an NCE via Research.gov.
- A change request must be routed via Research.gov for all NCE's, including any grantee-approved requests. (If not in ERA, please route the OPAR)
- Grantee-approved extensions must be routed at least 10 days prior to award expiration.
- NSF approved extension requests must be submitted at least 45 days prior to award expiration.
- Late NCE requests must include a justification for the late submission, provided within the change request and in the Research.gov submission.
- The remaining balance on an award is not the spendable balance - it should be the balance prior to any encumbrances. [Expense vs. Budget Variance column]
- You cannot request an NCE if the award has a $0 or negative balance.
Biographical Sketch
- Pre- and Post-award Disclosures Matrix [May 2024]
- Biograhical Sketch documents must be included for all senior/key personnel.
- NSF utilizes the Common Form
- Document requirements
- No page limit
- Must be developed in SciENcv as of October 23, 2023.
- Using SciENcv FAQ
- SciENcv Help Guide
- NSF Video Tutorial
Safe & Inclusive Working Environments for Off-Campus or Off-Site Work
- Princeton page on policy, templates and resources
- NSF FAQ on Safe and Inclusive Work Environments
- NSF Presentation: Safe and Inclusive Working Environments: PILOT Plan Listening Session
Current & Pending (Other) Support
- Pre- and Post-award Disclosures Matrix [May 2024]
- Document requirements
- NSF utilizes the Common Form
- Must disclose all current support from whatever source (including internal support)
- Requires individual certification
- FAQ
- Using SciENcv FAQ
- SciENcv Help Guide
- Instructions to submit an updated version of the C & P
- NCBI SciENcv for NSF Users: Video Tutorial
Individual Development Plans
Individual development plans for Postdoctoral Scholars and Graduate Students
- For each NSF award that provides substantial (one person month of support or more on the project) support to postdoctoral scholars and graduate students, each individual must have an Individual Development Plan.
- Update annually
- Maps educational goals, career exploration, and professional development of the individual
- PI or Co-PI certifies in annual and final annual reports, stating for awards that supported graduate student or postdoctoral scholars, each graduate student and postdoctoral scholar receiving substantial report from such award has developed and annually updated an individual development plan.
Research Security
[source: DOE Office of Science communication, 2/6/2024]
Training Modules
Researchers must complete the training modules in the Employee Learning Center to obtain credit for completion as required by sponsors.
Research Security Training Requirements
Module 1: Introduction to Research Security
Learn key concepts of research security, how to recognize situations that may indicate undue foreign influence, and employ tools to protect your own work and safeguard the core values that underpin U.S. academic research.
Module 2: The Importance of Disclosure
Understand federal funding agency disclosure requirement, including types of information that must be disclosed, how that information is used and why such disclosures are fundamental to safeguarding U.S. research from foreign government interference and exploitation.
Module 3: Manage and Mitigate Risk
Identify types of international collaborative research and professional activities, associated potential risks, and strategies and best practices for managing and mitigating such risk.
Module 4: The Importance of International Collaboration
Learn strategies on how to balance principled international collaboration with research security concerns, as well as how to foster an open, welcoming research environment that fulfills research security needs.